[Job Opportunity] The Youth Coalition is Hiring a Logistics, Administrative, and Finance Officer
Posted on June, 15 2018 by Action Canada
The Youth Coalition for Sexual and Reproductive Rights (YCSRR) is an international organization of young people (ages 18-29 years) committed to promoting adolescent and youth sexual and reproductive health and rights at the national, regional and international levels. We are volunteers from all over the world, with a small team of staff based in Ottawa to support us in this mandate. We are students, researchers, lawyers, health care professionals, educators, development workers, and most importantly, we are all dedicated activists and human rights defenders.
Together, we work to ensure that the sexual and reproductive rights of all young people are respected, guaranteed and promoted, and strive to secure the meaningful participation of young people in decision-making that affects the lives of young people and adolescents. We do this through advocating, generating knowledge, sharing information, building partnerships, and training young activists.
One-year contract with the possibility of renewal; The LAFO position is based in Ottawa, Ontario and applicants must be legally able to work in Canada.
Under the supervision of the Executive Coordinator, the Logistics, Administrative, and Finance Officer (LAFO) will be responsible for a variety of day-to-day financial and administrative tasks as well as organizing logistics for international events. The LAFO is also responsible for supporting the Executive Coordinator in the preparation of financial and annual reports and audits, and, in collaboration with the Executive Coordinator and the Board of Directors, for ensuring the financial integrity of the organization.
Responsibilities and Tasks
- Maintain accurate records of all transactions and expenses for YCSRR activities
- Maintain financial log of expenses, deposits and transfers into QuickBooks accounting software
- Work closely with the Program Manager to manage the budget for the Projet pour promouvoir la santé sexuelle et les droits des adolescents et jeunes au Bénin (ProJeunes), a three-year project funded by Global Affairs Canada
- Lead on financial reporting to funders; Oversee grant funds and ensure adherence to funder/donor requirements; Prepare consolidated budget for all grants
- Report to the Executive Coordinator on a monthly basis (status of budgets and financial situation, etc.), and to Board of Directors quarterly, to enable financial decision-making
- Develop and oversee project budgets and present expense reports in the lead up to, during and following events
- Provide financial management advice on budget revisions, prepare monthly forecasts, and make amendments as needed
- Coordinate payment of bills
- Assist Executive Coordinator in preparing financial reports and preparing for annual audits
- Perform other duties, as directed
Administrative, Logistics, and General Program Support
- Maintain and implement administration and logistics procedures in line with organizational requirements
- Oversee office operations; Maintain inventory of office supplies, and make orders when necessary; Maintain filing and resource collection systems
- Coordinate visa processes, transportation, venue, materials, accommodation, daily subsidies and reimbursements for workshops, meetings and other YCSRR activities internationally
- Support Youth Coalition members and staff in the development, delivery, monitoring, and evaluation of programs and activities
- Undergraduate degree/college diploma in accounting, event management, finance (or other related discipline), or equivalent experience
- At least one year of experience managing organizational finances
- Experience in completing basic organizational accounting
- At least one year of experience organizing events, preferably international events
- Excellent computer skills, particularly Microsoft Excel and QuickBooks accounting software
- Strong commitment to the principles of anti-oppression and demonstrated commitment to YCSRR principles and values
- Demonstrated ability working in multicultural work environments and across time zones
- Detail-oriented with strong time management and organizational skills, and ability to maintain meticulous records
- Ability to prioritize, multi-task, and work quickly under pressure both independently and as a part of a team
- Excellent communication skills, independent and self-motivated
- Willingness and ability to travel nationally and internationally and work flexible hours
- Knowledge of Global Affairs Canada financial regulations and reporting requirements
- Involvement in a youth led and/or social justice initiative, organization, or network
- Experience working in at least one of the following sectors: nonprofit, government, intergovernmental organization, international NGO
- Knowledge of Spanish, French or Arabic is considered an asset
- Familiarity with advocacy, sexual and reproductive rights, and international development is considered an asset
- Familiarity with program management, monitoring and evaluation, communications, human resources, and/or report writing
- Experience working with volunteers and with remote teams
- Experience working with Boards of Directors
Note: YCSRR is an organization of young people under 30 years old. Applicants must be 28 years old or younger in order to be considered for this role.
Location: The position is based in Ottawa, Canada. Applicants must be legally able to work in Canada. The successful candidate is expected to start August 2018 and must be available for travel from August 10-18.
- Salary is $40,000-45,000 CAD, to be negotiated based on experience and qualifications, and includes a comprehensive benefits package (including vision and dental care)
- Opportunity to work in an entirely youth-led, innovative, and social justice driven international organization
- Small but mighty team that offers flexible working hours and work culture
- Opportunities to travel internationally and take on diverse and challenging responsibilities as a youth SRHR advocate nationally, regionally, and internationally
How To Apply
Interested candidates should send a PDF version of their cover letter and resume (3 pages maximum) to [email protected]. Applications will be accepted on a rolling basis until July 22, 2018.
If you have any questions or concerns do not hesitate to contact us by email and we will respond promptly. No late or incomplete applications will be considered. Unfortunately, due to the volume of applications received only shortlisted candidates will be contacted for an interview. We will not be able to provide individual feedback on applications.
Youth Coalition for Sexual and Reproductive Rights recognizes the contributions and critical perspectives that individuals from marginalized communities bring to our team. People including, but not limited to, those from the following groups are encouraged to apply: First Nations people, Inuit and Métis people; women; mothers; single parents; immigrants; people of colour; lesbian, bisexual, gay, two spirit, transgender, gender non-conforming, queer, and questioning people; intersex people; people with disabilities; and those marginalized on the basis of class or caste.